Cash Transmittal Form Procedure Manual

PROCEDURE:

1. Money received by all offices of Samuel Merritt University, must be immediately forwarded to the Business Office, using the Cash Transmittal Form.  Please use the electronic template if possible; it is pre-formatted to help with listing entries and adding receipts. Cash Transmittal Form must be filled out completely.  Use one form per account number.

1. Enter Department (in From).
2. Date will automatically populate.
3. Enter Account Number to be credited.
4. Enter Name/Organization.
5. Enter student ID number or other reference number if applicable.
6. Enter Description.
7. If cash, enter amount in Cash Amount column.
8. Enter check number.
9. Enter check amount in Check Amount column.
10. Make copies off all checks, in order as they appear on the form and attach to Cash Transmittal Form.
    1. Check copies must be legible.
11. Sign and date Cash Transmittal Form (preparer).
12. Hand carry Cash Transmittal Form with deposit (s) to the Business Office.
13. A Business Office Staff Member will verify deposit amounts in presence of initiator, and if requested, return a copy of cash transmittal form back to initiating Department.

The Business Office is located at 3100 Telegraph Avenue, Suite 1110 Oakland, CA 94609, 510-869-6702