SMU Online Directory Quick Reference Guide

Accessing the Online Directory

The SMU Online Directory is web based browser friendly.  The directory is accessible:

• 1. By typing: https://directory.samuelmerritt.edu/ in your browser's address bar
• 2. By visiting http://www.samuelmerritt.edu/ then click the ‘Directory' link at the bottom of any page.
• 3. By visiting https://mysmu.samuelmerritt.edu/ then click the ‘Employee Directory' button under SMU Web Apps.

Campus Locations

• Campus Name, Address, and Main Telephone Number listed on the SMU Directory main page
• Click the campus to view that campus' web page
• Click the address to view Google maps for that location

Search

• Type an employee's first or last name, then click ‘Search'
• Point and click on your contact name in the auto-complete drop down to select an entry while you are typing
• Click the ‘SMU Directory' tab to return to the main page

Faculty and Staff by Last Name

• Use the alphabetic index at the top to select the letter a last name begins with
• Click the department name to view a full department listing
• Click the ‘SMU Directory' tab to return to the main page

Departments

• Department Name, Address, Phone, and Fax listed for every SMU department
• Click the department name to view a full department listing
• Click the address to view Google maps for that location

Sign In

• Click the ‘Sign In' link in the upper right portion of the screen.
• Use your SMU login and password to sign in.
• Logged in users will see more contact information detail and more feature tabs

Update My Information

• 1. To modify your own contact information in the directory, click the ‘Update My Information' tab, then click ‘Edit' to start
• 2. You may update the title, department name, phone, extension, room number
• 3. Uncheck the ‘Searchable or viewable by the public' checkbox to remove your name from public view
• 4. BE SURE the TITLE, PHONE, and ROOM NUMBER fields are accurate, non-abbreviated, and consistent with the format of existing information
• 5. Click ‘Update'. An update request will be sent to your department head or a department delegated approver.
• 6. Click the ‘Show Administrator' button for a list of departmental approvers.

My Department

• Click the ‘My Department' for an alphabetic list of employees in your department
• Click the email address to send an email message now

Update Contact Information in My Department

• 1. Click on the ‘My Department' tab
• 2. Click the ‘Edit' button for the employee you wish to edit
• 3. Click the ‘Edit' under ‘User's General Information'
• 4. You may update the title, department name, phone, extension and room number
• 5. Uncheck the ‘Searchable or viewable by the public' checkbox to remove the employee's name from public view
• 6. BE SURE the TITLE, PHONE, and ROOM NUMBER fields are accurate, non-abbreviated, and consistent with the format of existing information
• 7. Click ‘Update'. An update request will be sent to your department head or a department delegated approver.

Delegate Approval Permission to an Employee

• 1. Click on the ‘My Department' tab
• 2. Click the ‘Edit' button for the employee whose access level you wish to modify
• 3. Click the ‘Edit' under ‘User's access level'
• 4. Use the drop down list to select ‘Approver'
• 5. Click ‘Update' to commit changes

Turn off/on email notification for update requests

The department head automatically receives an email each time an employee within his or her department submits a contact information change.  To turn off this feature:

• 1. Click on the ‘My Department' tab
• 2. Click the ‘Edit' button for the employee you wish to edit
• 3. Click the ‘Edit' under ‘Member of these Departments' for the department of your choice
• 4. Uncheck the ‘Receive request email' checkbox
• 5. Click ‘Update' to commit changes