Sick Leave- Procedure

f an employee is unable to report for work because of illness/injury, the employee must notify the department chair/manager as early as possible on the first date of the absence, e.g. within an hour of the normal start time. Subsequently, the employee must call in each day that they remain away from work, unless otherwise directed by the department chair/manager. Absences must be reported to Payroll each pay period via a timecard.

Use of Sick Leave

Sick leave should be taken only for the employee's own illness or injury or the care of her/his ill child, parent or spouse/domestic partner as defined below. Sick leave cannot, be used for:

· vacation;

· time off for personal reasons (e.g. funerals, etc.).

Eligible employees should use sick leave in order to receive continued pay during periods of illness or injury including pay continuation during prolonged absences (HR020.1 Leave of Absence Policies).


For more information please use the link below:

Sick Leave- General Information

Full-time and part-time benefit eligible staff, and 12-month faculty will accrue sick time as of their hire date.

· Nine-month faculty receive 10-sick days on the first day of the academic year (for purposes of the Payroll System this is 9/1).

· Non-benefited employees who are transferred to a benefited position of 20 or more hours per week will begin to accrue sick time from date of transfer.

· Employees not eligible for sick leave benefits or who have exceeded their allowed or accrued sick time may have her/his compensation reduced for missed workdays.

Sick Leave- Policy

All benefit eligible employees will receive sick leave benefits as follows:

  • Full-time staff and faculty with 12-month contracts will accrue 3.688 hours per pay period, 12 sick days in a 12-month period.
  • Full-time faculty with 9 month contracts will receive 10 sick days per academic year.
  • Benefited eligible part-time employees earn sick time on a pro-rated basis as defined by their schedule.

Sick Leave is available for the employee's own illness or the care of her/his ill child, parent or spouse/domestic partner.

Sick Leave- Purpose

Samuel Merritt University recognizes the importance to employees for time away from the workplace to balance the many activities a healthy life requires. Members of the SMU community will need time off work to recuperate from illness, injury or other health-related problems that may prevent an employee from reporting for work. Through its Sick Leave Policy, the University provides employees a mechanism whereby paid Sick Leave is offered, within appropriate requirements of the law, to avoid an interruption in work that could cause the employee considerable economic hardship.


Subscribe to RSS - Sick