Scholar and Research Grants

Samuel Merritt University has a variety of resources available to faculty to support grant seeking and grant management activities and to support their research and scholarship agendas in general.

Consultation, Editorial, and Statistical Support

Funds from the Office of Academic Affairs are available for the purposes of supporting faculty scholarly work, from grant development through dissemination of findings. Examples may include consultation for research grant development editorial support, and statistical consultation/analysis.

  • Funding Source: Office of Academic Affairs
  • Amount: Award amounts determined on a case by case basis.
  • Contact Information:  Celeste Villanueva, Assistant Academic Vice President, Office of Academic Affairs
  • Application Information & Deadlines:  Requests are accepted on an ongoing basis, based on budget availability.  Interested faculty should submit an application to Dr. Celeste Villanueva in the Office of Academic Affairs for review and potential funding.

Hanover Research

The University contracts with Hanover Research based in Washington, D.C. to provide both research and grant support services. Research services range from conducting full research projects for the University, to faculty support including manuscript editing, methodological evaluation, data analysis, and statistical consultation. Grant services include direct support in constructing, editing and evaluating grant submissions. Click here for an overview of Hanover's services.

  • Funding Source: Office of Academic Affairs
  • Amount: N/A
  • Contact Information:  Amy Anderson, Special Projects Coordinator, Office of Academic Affairs
  • Application Information & Deadlines:  Interested faculty should contact Amy Anderson, to be placed in the service queue.

Faculty Scholarship Grant Program

This internal grant program is intended to support faculty scholarship that is aligned with the University’s mission and vision and that advances the Division of Academic Affairs’ strategic priorities. The FSGP serves as a source of major financial support for faculty who are on a trajectory that could result in external funding for their scholarship as well as for faculty whose field of scholarship may not result in external funding, but whose scholarly work is nevertheless valuable to the University and the communities it serves.

Faculty Research "Seed" Grants

The purpose of the Faculty "Seed" Grants program is to provide funding to help SMU faculty develop new scholarship projects, including curricular innovations.

Scholarship of Teaching and Learning: Improving Teaching with Technology Grants

The Scholarship of Teaching and Learning: Improving Teaching with Technology grants encourage faculty members at SMU to experiment to improve teaching and learning and engage in reflective practice. Faculty members who complete the grant will be featured in a poster presentation at the Spring Faculty Research Symposium at SMU.  Faculty members can submit up to two grant reports per calendar year. The grants are offered on a first come first serve basis. Click here to view past reports.

Divisional Travel Support

Funds are available for regular faculty (0.75 FTE and above) with limited financial support for travel to national professional meetings to disseminate scholarly work via podium presentations. Requests for financial support for travel to international professional meetings may be considered if dissemination of the faculty’s scholarly work will be delivered via a podium presentation (or equivalent thereof), and endorsement of the application is provided by the dean, chair, or director of the applicant’s academic program.

  • Funding Source: Office of Academic Affairs
  • Amount:  Up to $3,500 per request.  Travel supplements are limited to an amount up to $3,500 per request. The OAA will review and award funding requests. Requests for domestic travel support are given priority.  Faculty will be reimbursed for their expenses following their presentation/travel (with appropriate documentation) via Ascend. Please contact the OAA for the appropriate accounting codes before submitting a reimbursement request.
  • Contact Information:  Celeste Villanueva, Assistant Academic Vice President, Office of Academic Affairs
  • Application Information & Deadlines:  Applications will be accepted on a rolling basis and approved applications will be awarded on a first-come-first served basis, though half of the annual travel support budget will be reserved for applications submitted after June 1.  Click here for application materials.

Grant Management Support

Pre- and post-award management support for large, federally funded grants is available via the California Pacific Medical Center Research Institute (CPMCRI). The Grants and Contracts Office at CPMCRI promotes the research mission of CPMC and Sutter Health by providing high quality financial and administrative services to researchers, collaborators, and staff within CPMC, CPMCRI, the Sutter system, and across institutions.

  • Funding Source: Office of Academic Affairs
  • Amount: N/A
  • Contact Information:  Celeste Villanueva, Assistant Academic Vice President, Office of Academic Affairs, or, Michael Negrete, Assistant Academic Vice President, Office of Academic Affairs
  • Application Information & Deadlines:  Contact Dr. Villanueva or Dr. Negrete to request this type of support and to receive more information about the scope of services available to you.

Sabbatical Leave

Recognizing the necessity for faculty members to acquire new experience to enrich their teaching or to secure uninterrupted time for research and writing, SMU supports the principle of the sabbatical leave. The purpose of the sabbatical leave is to promote professional growth, development, and renewal. Activities of the leave should include creative and/or scholarly work which promises to enhance the teaching effectiveness of the applicant and produce academically or socially useful results. The applicant is encouraged to seek a variety of possible solutions in the process of attaining desired goals. Research, writing, travel abroad, advanced clinical practice, and post-terminal degree study should all be considered.

  • Funding Source: Office of Academic Affairs
  • Amount: Sabbatical leave can be for one (1) academic year in length, which carries 50 percent of the regular salary, or for four (4) to six (6) months at full pay. The specific length of the sabbatical leave request will be determined by the faculty member and their Dean/Department Chair.
  • Contact Information: 

    Fred Baldini, Academic Vice President & Provost; Chair, Rank and Promotion Committee

  • Application Information & Deadlines:  Please see the Faculty Handbook for a complete description of the sabbatical policy, eligibility requirements, timeline, etc.

SPSS Licenses

SPSS licenses are available at no cost to SMU faculty members who need access to the software for their research/scholarship.

  • Funding Source: Information Technology Services
  • Amount: N/A
  • Contact Information:  To request a license, submit a ticket via the SMU Service Desk.
  • Application Information & Deadlines:  Ongoing

Qualtrics Accounts

SMU now has an institutional license with Qualtrics, a leading online data collection and analysis tool.  Sign In to Qualtrics with your SMU login to begin.

  • Funding Source: Information Technology Services
  • Amount: N/A
  • Contact Information:  Qustions? Contact Amy Anderson
  • Application Information & Deadlines:  Ongoing

Poster Printing Support

Support faculty presentations and conference poster sessions.

Open Access Publication Fund

Encourages faculty to publish articles in open access journals.

Additional Resources

For information on the Tuition Reimbursement Plan or Tuition Remission in SMU Courses please see pages 64 and 65 of the SMU Staff and Faculty Handbook.

The Samuel Merritt University Institutional Review Board (IRB) reviews research projects to ensure that two broad standards are upheld: first, that subjects are not placed at undue risk; and second, that they give uncoerced, informed consent to their participation. With representation from a wide range of scientific disciplines and from outside the academic community, the IRB gives timely but individualized attention to the numerous research projects at the University.

IRB Submission Deadlines:

Full committee review:  The deadline is the first working day of the month.  The IRB meets monthly, as needed, except for the months of August and December.

Expedited review:  Proposals can be submitted at any time.

Exempt review:  Proposals can be submitted at any time.

Regardless of how research is funded, any University research requires IRB review if:

• It uses humans, human tissue, or data gathered on human subjects; and

• It is performed by University faculty, students, or staff; on University premises; with University equipment; or on University faculty, students, or staff.

• It is performed by University faculty, students, or staff at Alta Bates Summit Medical Center. Note: You must also get IRB approval from Alta Bates Summit Medical Center, and submit proof of Alta Bates Summit IRB approval to the Samuel Merritt University IRB.

More Information:

Investigators conducting research are responsible for reporting any unanticipated problems or adverse events involving risks to research participants. Please submit a written report of any such problems by filling out the Adverse Event Report Form and submitting it to the IRB Administrator immediately.

If your study is now complete, please fill out the Final Report Form and submit it to the IRB Administrator.

This internal grant program is intended to support faculty scholarship that is aligned with the University’s mission and vision and that advances the Division of Academic Affairs’ strategic priorities. The FSGP serves as a source of major financial support for faculty who are on a trajectory that could result in external funding for their scholarship as well as for faculty whose field of scholarship may not result in external funding, but whose scholarly work is nevertheless valuable to the University and the communities it serves.

 

Dates for Fall 2019 Funding Cycle

Step in Application ProcessDue Date
2019 Documents/Instructions/Applications AvailableAugust 5, 2019
“Letter of Intent” to submit FSGP DueSeptember 13, 2019
FSGP Application Process Opens and Applications AcceptedSeptember 16, 2019
FSGP Applications Process Closes (Complete Submittals Due)October 14, 2019 – 6:00 PM
FSGP Scientific Merit Review Process CommencesOctober 14, 2019
FSGP Scientific Merit Scores Forwarded to Office of Academic AffairsNovember 8, 2019
FSGP Award Announcements Made to Grant RecipientsNovember 22, 2019
Grant Accounts Created and Monies Awarded (with IRB approval)By December 31, 2019

 

2019 FSGP Documents

 

Link to Archived 2014-2018 FSGP Program Description and Application Materials

 

For a historical perspective on the 2014 roll-out of the FSGP click here for a PowerPoint presentation presented at the 9/25/14 Faculty Org meeting.

The purpose of the Faculty Research "Seed" Grants program is to provide funding to help SMU faculty in any one or more of the following:

  • Development of new research projects/programs
  • Development and growth of ongoing research projects/programs
  • To serve as seed monies to help faculty obtain external funding

Completed proposals are submitted to the Faculty Organization Research Committee (FORC) for review, scoring and final recommendation to the SMU Office of Academic Affairs. Assistance in developing proposals is available through the FORC.

Faculty “Seed" Grant proposals are accepted on a rolling basis each calendar year January 1 through October 15. (Applications submitted after October 15 will be considered for funding in the following calendar year.)

Proposals should be emailed to : facultyresearch@samuelmerritt.edu

The following grant management guide is intended to provide helpful information to SMU faculty on how to access and manage their internal grant funds for "seed" and FSGP grants.

Awardee/Recipient Process:

  1. The Office of Academic Affairs (OAA) notifies awardee of approval of a funded research grant from the Faculty Scholarship Grant Program (FSGP).
  2. The notice of grant award is forwarded from Academic Affairs to Finance and will identify the specific grant amount and contact information for the recipient receiving the grant award. There will also be a specific research project identified as the basis for the award.
  3. Upon notification from OAA that the research has been approved by the IRB, Finance will notify the recipient within 30 days that the fund is active, assigning each grant award with an activity number following series: 2151118xx. Notification letter will include project start date.
  4. The grant completion “designated period” is within three years from the date of IRB approval, though the PI may request an extension of up to one year. The recipient must provide the targeted completion date to Finance.
  5. Each recipient will spend the award over the designated period.

 

Categories of Expenditures:

The various types of expenses you may encounter while managing your grant.

  1. Salary and Benefit Expenses
  2. Professional Services
  3. Purchased Services
  4. Invoiced Supplies
  5. Travel and Mileage
  6. Capital Expenditures

 

Listing of Faculty Scholarship Grant Program Awards

 

Recipient

Activity #

Rocco

215111801

Boyd

215111802

Shade

215111803

Choate

215111804

Premenko

215111805

Lewis

215111806

Wong

215111807

Giles

215111808

Brennan

215111809

Smith

215111810

McAdam

215111811

Villanueva

215111812

Hashemi

215111813

Negrete

215111814

Widener

215111815

Pre-Session #1 - October 19, 2018
By Kay Davis + Drew Smith
Recording (password: 4FdSj6Fw)
Slide Deck

Pre-Session #2 - October 23, 2018
By Sarah Naumann + Leia Casey
Recording (password: MquM4Zs8)
Recording (Panopto version)
Slide Deck

Pre-Session #3 - November 7, 2018
By Mary McCall + Kay Davis
Recording (password: uWxM93Jr)
Slide Deck

Grant Proposal Submission/Routing Form

This form is to be used by faculty and staff before a grant application is submitted.  The purpose of this form is to insure that all Samuel Merritt University departments and personnel are informed of the impact of the proposed grant-funded project from its inception.  If you have questions, please contact Sue Valencia, Executive Director of Development, at 510-869-1507.

Grant Submission Resources

This page provides information commonly requested as part of an external grant application regarding our institution.