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SMU Online Directory Quick Reference Guide

 

General Use

Accessing the Online Directory

 

The SMU Online Directory is web based browser friendly.  The directory is accessible:

 

Campus Locations

 

  • Campus Name, Address, and Main Telephone Number listed on the SMU Directory main page
  • Click the campus to view that campus' web page
  • Click the address to view Google maps for that location

Search

 

  • Type an employee's first or last name, then click ‘Search'
  • Point and click on your contact name in the auto-complete drop down to select an entry while you are typing
  • Click the ‘SMU Directory' tab to return to the main page

Faculty and Staff by Last Name

 

  • Use the alphabetic index at the top to select the letter a last name begins with
  • Click the department name to view a full department listing
  • Click the ‘SMU Directory' tab to return to the main page

Departments

 

  • Department Name, Address, Phone, and Fax listed for every SMU department
  • Click the department name to view a full department listing
  • Click the address to view Google maps for that location

 

Faculty & Staff

Sign In

 

  • Click the ‘Sign In' link in the upper right portion of the screen.
  • Use your SMU login and password to sign in.
  • Logged in users will see more contact information detail and more feature tabs

Update My Information

 

  • 1. To modify your own contact information in the directory, click the ‘Update My Information' tab, then click ‘Edit' to start
  • 2. You may update the title, department name, phone, extension, room number
  • 3. Uncheck the ‘Searchable or viewable by the public' checkbox to remove your name from public view
  • 4. BE SURE the TITLE, PHONE, and ROOM NUMBER fields are accurate, non-abbreviated, and consistent with the format of existing information
  • 5. Click ‘Update'. An update request will be sent to your department head or a department delegated approver.
  • 6. Click the ‘Show Administrator' button for a list of departmental approvers.

My Department

  • Click the ‘My Department' for an alphabetic list of employees in your department
  • Click the email address to send an email message now

 

Department Heads

Update Contact Information in My Department

 

  • 1. Click on the ‘My Department' tab
  • 2. Click the ‘Edit' button for the employee you wish to edit
  • 3. Click the ‘Edit' under ‘User's General Information'
  • 4. You may update the title, department name, phone, extension and room number
  • 5. Uncheck the ‘Searchable or viewable by the public' checkbox to remove the employee's name from public view
  • 6. BE SURE the TITLE, PHONE, and ROOM NUMBER fields are accurate, non-abbreviated, and consistent with the format of existing information
  • 7. Click ‘Update'. An update request will be sent to your department head or a department delegated approver.

Delegate Approval Permission to an Employee

 

  • 1. Click on the ‘My Department' tab
  • 2. Click the ‘Edit' button for the employee whose access level you wish to modify
  • 3. Click the ‘Edit' under ‘User's access level'
  • 4. Use the drop down list to select ‘Approver'
  • 5. Click ‘Update' to commit changes

Turn off/on email notification for update requests

 

The department head automatically receives an email each time an employee within his or her department submits a contact information change.  To turn off this feature:

 

  • 1. Click on the ‘My Department' tab
  • 2. Click the ‘Edit' button for the employee you wish to edit
  • 3. Click the ‘Edit' under ‘Member of these Departments' for the department of your choice
  • 4. Uncheck the ‘Receive request email' checkbox
  • 5. Click ‘Update' to commit changes
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