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Title : Administrative Assistant III (Oakland Campus)
Date : December 19, 2019
Department : School of Nursing (BSN Program)
Type : Staff
Location : Oakland
Contact :
Email :
To Apply : Visit Taleo Link
Cost Center : 8022
Description :

Job Summary:

The position provides administrative support for the daily operations of the BSN and ABSN programs. This includes anticipating needs, carrying out policies and procedures, implementing decisions and action plans established by the program chairs, and assists faculty and students, as necessary.

The position reports to the Associate Dean, Prelicensure and Undergraduate Programs and may supervise student workers, as necessary

Essential Duties and Responsibilities:

15% - General Administrative Support

40% - Program Support

5% - Budget and Finance

35% - Human Resources Management

3% - Special Events

2% - Other Duties and Special Projects, As Assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

1. Knowledge

• General administrative software applications such as Microsoft Office products, Adobe, Outlook email, etc.

• Understanding of university services, operations, policies, and procedures highly preferred

2. Skills

• Self-starter that takes initiative and independently develops solutions

• Strong leadership and evaluation skills

• Excellent interpersonal, communication (written/oral), and negotiation skills

• Basic reading, writing, and mathematical skills

3. Abilities

• Read and carry out written instructions

• Understand and carry out verbal instructions

• Use good judgment and creative thinking to solve problems

• Handle privileged information in a confidential manner

• Organize and prioritize workload

• Speak effectively with co-workers, public and student populations

4. Education

• High School Diploma, or GED, required

• Bachelor’s Degree strongly preferred

5. Years of Experience

• Minimum of 3 years work experience in an administrative role

Working Conditions:

• Typical office environment.

• Mostly indoor office environment with windows

• Offices with frequent interruptions

Physical Requirements:

• Considerable time is spent at a desk using a computer

• Use telephone and other electronic equipment used in general university operations

• May be required to travel to other buildings on the campus

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations

• May be required to occasionally travel to offsite placement sites 

Direct Reports:

• May supervise student employees, as necessary

The University has an institution-wide commitment to diversity, equity and inclusion. We strive to build a welcoming and supportive campus environment, and acknowledge that diversity is an educational imperative to achieve excellence.