Coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the School of Nursing for an assigned campus.
Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships.
Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards
Collaborates with the specific placement director for program-specific needs.
This position reports to the Director, Pre-licensure Clinical Placement.
I. Coordinate Clinical Placements
40% for PL
60% for FNP
1. Work with CCT leadership and Clinical Directors of pre-licensure and graduate nursing
programs to ensure adequate clinical/community placements (sites, preceptors, and
required hours) are available.
2. Communicate effectively with the relevant individuals and groups (internally and
externally) reporting any concerns to the Assistant Dean to Clinical Affairs for follow-up.
3. Provide guidance and support for students to prepare for onboarding and progression
through the entire clinical/community placement process.
4. Maintain ongoing communication with the Clinical Coordinators and Placement Directors
regarding updates (e.g., new policies, new trainings) from clinical partners that may have
an impact on student placement
5. Participate in meetings with clinical partners locally and/or regionally as requested by
6. Maintain, or have immediate access to, the documents required by clinical partners to
demonstrate student and faculty compliance
7. Develop and maintain proficiency in multiple applications for all clinical placement
II. Procurement and Management of Clinical Sites
10% for PL
30% for FNP
1. Maintain relationships with existing sites/preceptors to ensure a positive relationship and
their needs are being met.
2. Represent the Samuel Merritt University School of Nursing in a positive and professional
3. Prepare, and review for accuracy, the clinical contract request forms and submit to the
SMU Contract Specialist for processing
4. Review contract status of all clinical sites (new and existing) to confirm contracts exist
and are current.
5. Maintains an accurate database to document status of student displacements and the
45% for PL
5% for FNP
A. CLINICAL SITES
1. Maintain a current repository of all SMU required preceptor documents and manage the
distribution of these documents to clinical sites as necessary
2. Submit required clinical/community documents to the sites in a timely and complete
3. Provide the course syllabi, objectives and skills to be learned and/or performed by
students, to clinical/community partners/preceptors prior to the start of the course.
4. Communicate with the Preceptor as necessary and provide with the necessary
paperwork/documentation for the student rotation.
5. Submit to the clinical/community sites student rosters, contact information and other
required information prior to clinical rotations.
1. Ensure students have submitted all required documents for their specific clinical site
assignments in a timely manner.
2. Assist AA to confirm all student compliance requirements are complete and uploaded into
the SMU system as required by Samuel Merritt University programs and various clinical
3. Ensure students are aware of required documents and/or logs they need to maintain during
their clinical/community rotations. This includes providing students with instructions on
how to access, complete and submit.
4. Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up
to date; monitor for account expirations
5. Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis
Identity; monitor for expiration dates and need for renewal.
C. FACULTY (for Pre-Licensure CCs)
1. Ensure clinical faculty have submitted all required documents for their specific clinical
site assignments in a timely manner.
2. Assist AA to ensure all faculty compliance requirements are met and uploaded into the
SMU system as required by Samuel Merritt University programs and various clinical sites.
3. Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to
date; monitor for account expirations
4. Confirm access for faculty to site specific systems, i.e., OAR (Sutter) and UC Davis
Identity; monitor for expiration dates and need for renewal.
IV. General Administrative Support
3% for PL
5% for FNP
1. Receive and direct inquiries from clinical/community sites, preceptors, and students to
appropriate administrators, faculty, and staff, as needed
2. Assist AA with scheduling on campus electronic health record training for faculty (PL)
and students prior to start of clinical/community rotation
3. Participate in new student orientation, as appropriate for each program, to provide
clinical/community overview and unique requirements
4. Assist AA to schedule/arrange new faculty orientation at the clinical/community site;
maintain documentation of completion date.
5. Collaborate with the Program Chair/Director to ensure clinical faculty receive a contract
for orientation hours and are reimbursed appropriately upon completion of the required
6. Collaborate with Program Chair/Director to ensure clinical/community faculty are
appropriately placed in a clinical area of expertise
V. Other Duties and Special Projects, as Assigned 2%
1. Ensure thank you notes and/or gifts to preceptors/sites are being sent in a timely manner
2. Special projects as assigned by Program Placement Director, as necessary
Education and/or Experience:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The items below are representative of the knowledge, skills, abilities,
education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative
working relationships within a diverse multicultural environment.
• Knowledge of general administrative software applications such as Microsoft
Office products, Adobe, Outlook email, etc. Cisco/WebEx
• Knowledge and understanding of University services, operations, policies, and
procedures highly preferred
• Knowledge of general computer applications and systems
• Self-starter that takes initiative and independently develops solutions
• Strong leadership and evaluation skills
• Excellent interpersonal, communication (written/oral), and negotiation skills
• Strong reading, writing, and mathematical skills
• Read and carry out written instructions
• Understand and carry out verbal instructions
• Use good judgment and creative thinking to solve problems
• Manage privileged information in a confidential manner
• Organize and prioritize workload
• Communicate effectively with co-workers, public and student
• Manage and adapt to multiple and simultaneous requests from
• Meet deadlines
• Work collaboratively
• High School Diploma, or GED, required
• Bachelor’s Degree strongly preferred
5. Years of Experience
• Minimum of 5 years work experience in an administrative role
• Experience in health care, preferred
• Experience in contract management, preferred
• Typical office environment.
• Mostly indoor office environment with windows
• Office with frequent interruptions
• Considerable time is spent at a sit/stand desk using a computer
• Use telephone and other electronic equipment used in general university operations
• May be required to travel to other buildings on the campus or to other campuses, as
• May be required to attend conference and training sessions within Bay Area or in- or outof-
• Occasional travel to offsite clinical sites
• May supervise student employees, as necessary
The University has an institution-wide commitment to diversity, equity and inclusion. We strive to build a welcoming and supportive campus environment, and acknowledge that diversity is an educational imperative to achieve excellence.