Registrar’s Office

2026-2027 Academic Calendars

2025-2026 Academic Year Calendars

• ABSN SF Peninsula, Oakland, Fresno - July 2026-2027

• ABSN Fresno - June 2025-2026

• ABSN Fresno - August 2025-2026

• ABSN Oakland - June 2025-2026
• ABSN Oakland - October 2025-2026
• ABSN Sacramento - August 2025-2026
• ABSN Sacramento - April 2026-2027
• ABSN Sacramento - December 2025-2026
• ABSN SF Peninsula - April 2025-2026
• ABSN SF Peninsula - June 2025-2026
• ABSN SF Peninsula - November 2025-2026
• ABSN SF Peninsula - December 2026
• ABSN SF Peninsula - April 2026-2027
• BSN
• All programs (except ABSN, BSN, Health Administration, PT and Podiatry)
• Health Administration
• Physical Therapy - 2025-2026
• Podiatric Medicine 

Archived Academic Calendars

Forms with (Online) next to them are electronic forms with a workflow and must be completed electronically online.

Forms with (PDF) next to them may be filled out on your computer and printed for signature and emailing/mailing. 

If you are unable to open an (Online) form, please first try a different web browser. If a new web browser does not solve the issue, please contact us at Registrar@samuelmerritt.edu for additional assistance.

Student Forms

• Add Form (Online)
• Address Changes - Please use SMURF
• Advisor Reassignment (Online)
• Audit Petition (Online)
• BRN - Public Health Nurse Application Instructions
• BSN Equivalency Letter
• Change Program/Location/Cohort Petition (Online)
• Clinical Remediation Petition(Online)
• Course Schedules
• Drop Form (Online) - Use SMURF during add/drop period - otherwise, use this for courses that begin after add/drop period
• Drop Form for Non-Degree Seeking Students (Online)
• Degree/Enrollment Verification Request
• FERPA - Disclosure of Information Form (PDF)
• FERPA - Opt-out Form (PDF)
• FNP Status Change Form (Online)
• Graduation Petition (Online)
• Incomplete Petition (Online)
• Independent Study Petition (Online)
• Intent to Return from Leave of Absence (Online)
• Leave of Absence Petition (Online)
• Name Change Request (Online)
• Open Petition (Online)
• Transfer Credit Petition (Online)
• Transfer Credit Petition - for FNP Online students only (Online)
• 'W' Grade Petition (Online)
• Withdrawal From SMU (Online) - this form is NOT for prerequisite course students - Please use "Drop Form for Non-Degree Seeking Students"

Faculty Forms

• Grade Adjustment Form (Online - Faculty ONLY)*IMPORTANT - If submitting multiple grade changes for a single course, please first contact the Registrar's Office.
• Course Substitution Request

Digital Diplomas & Certificates

Credential Validation

The National Student Clearinghouse is now our authorized agent for providing degree and enrollment verifications. Please contact the National Student Clearinghouse directly at www.degreeverify.org for immediate degree verification.

National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171

www.degreeverify.org or www.studentclearinghouse.org          

Fax: 703-742-4239

SMU offers printed transcript (mailed) and eTranscript (electronic emailed transcript) options.

We highly encourage you to choose the eTranscript option, if possible.

Order Transcript

Printed transcript (mailed) and eTranscript (electronic emailed transcript) options are available. 

All students and alumni can request paper transcripts, but if you're able to, we recommend ordering an electronic transcript (eTranscript). eTranscripts are official and secure, delivered to your recipient within minutes and help you avoid potential mail delays or loss.

eTranscripts are typically processed within minutes after you submit your request. Before ordering, please confirm that your recipient can accept an electronic transcript. Sending transcripts electronically is the fastest and most secure delivery method available.

Current students may access their unofficial transcript via SMURF at any time. Alumni who graduated within the last 15 years should also be able to access their unofficial transcript via SMURF. If you have issues accessing SMURF, please contact the IT Service Desk at 510-907-2555 (option 1), and they will be happy to assist you with your username and password.

Please Note: Per AB 1313, SMU will not withhold your transcript due to an outstanding debt. If your student account (SMURF) shows a hold for this reason, we will still process your transcript order within the above listed timeframe.

General Graduation Processing Timeline

*BEGIN degree posting means that this is the week we will BEGIN posting degrees for students. We have to evaluate each transcript one-by-one and graduate each class all at once. 

• Updated 5.13.2026

Nursing students waiting for BRN certification

November and December 2025 graduates UPDATE: All students whose degrees have been conferred have been sent to the Nursing department for certification and confirmation emails were sent.

General process information:

• Registrar sends College of Nursing list of completed students
• College of Nursing certifies students’ course completion in BRN portal.

Students will receive a confirmation email once the Registrar's Office provides graduates' names to the College of Nursing.

You are NOT required to send your transcripts to the Board despite what their portal says. Only the certification by the Nursing department is needed.

Diplomas

Your diploma will be mailed to the address listed on your SMURF account as of the day we confirm your graduation. Please ensure your mailing address is correct prior to the "Begin Degree Posting" date listed above.

When your diploma order is processed, you will receive an email from CeCredential Trust sent to your SMU student email account. This email will include a link to download your digital diploma. The cost for the digital diploma is $19.95.

Fall 2025 graduates *UPDATE* Diplomas were shipped on 12/12/2026 for students who have all final grades posted, have their degree conferred, and have no holds on their accounts. 

If you had a hold on your account in January/February 2026 when the diploma order was placed, and you have since cleared the hold, you must email Regsitrar@samuelmerritt.edu to let us know. There is no other way we will know that your hold is cleared so we can release your diploma.

Fall 2026 Registration 

For Fall 2026, students will be registering for courses on Workday Student instead of through SMURF. As of 04/21/2026, we anticipate registration to be held the week of 06/22/2026. We will communicate with students and staff as soon as we have solidified information. We appreciate your flexibility during this time of change.

Updating Preferred/Lived Name

1. Complete the Name Change Request form.

• Allow for 3-5 business days for processing

• Once updated on your student record, the name change is transmitted to Okta and Active Directory within the next hour. All other systems should also capture the preferred name change.

2. Email Address: Submit a ticket to IT.

• On the ticket, ask IT to update the name on your email address.

3. Badge: Email badging@samuelmerritt.edu.

• Once your badge is updated, please ensure you also carry an ID (e.g. driver’s license) with your legal name on it since it may be needed for labs, intensives, and exams.

4. Canvas

• Click for directions on how to Update your Display Name.

We are currently working on a streamlined process for Preferred/Lived name changes that will be available starting Fall 2026.

Requesting a Verification

To request an enrollment or degree verification, please email Registrar@samuelmerritt.edu. Per SMU policy, please always email us from your SMU student email address. If you have a form for us to complete, please ensure your section is completed, and then email the form to us. Typical processing is 3-5 business days, but please know we are working on getting your documents back to you as quickly as we can. Processing times depend on the quantity of requests we receive, and the time of year. There are certain times of year when our office has a lot going on (registration, graduation, etc), so response times may be longer. 

Need to Meet with Us?

While almost all items we process can be complete via email, we understand that students sometimes have more questions. Please email Registrar@samuelmerritt.edu if you would like to meet with us. We can set up time for a virtual or on-campus meeting, as needed.