Registrar’s Office

2026-2027 Academic Calendars

2025-2026 Academic Year Calendars

• ABSN SF Peninsula, Oakland, Fresno - July 2026-2027

• ABSN Fresno - August 2025-2026

• ABSN Oakland - October 2025-2026
• ABSN Sacramento - August 2025-2026
• ABSN Sacramento - April 2026
• ABSN Sacramento - December 2025-2026
• ABSN SF Peninsula - November 2025-2026
• ABSN SF Peninsula - December 2026
• ABSN SF Peninsula - April 2026-2027
• BSN
• All programs (except ABSN, BSN, Health Administration, PT and Podiatry)
• Health Administration
• Physical Therapy - 2025-2026
• Podiatric Medicine 
• Podiatric Medicine Summer 2026

Archived Academic Calendars

Forms with (Online) next to them are electronic forms with a workflow and must be completed electronically online.

Forms with (PDF) next to them may be filled out on your computer and printed for signature and emailing/mailing. 

If you are unable to open an (Online) form, please first try a different web browser. If a new web browser does not solve the issue, please contact us at Registrar@samuelmerritt.edu for additional assistance.

The below form links are for SMURF only. 

Please submit all forms effective for the Fall 2026 semester via Workday: Student Resources > Create a Request

Student Forms

• Add Form (Online)
• Address Changes - Please use SMURF
• Advisor Reassignment (Online)
• Audit Petition (Online)
• BRN - Public Health Nurse Application Instructions
• BSN Equivalency Letter
• Change Program/Location/Cohort Petition (Online)
• Clinical Remediation Petition (Online)
• Course Schedules
• Drop Form (Online) - Use SMURF during add/drop period - otherwise, use this for courses that begin after add/drop period
• Drop Form for Non-Degree Seeking Students (Online)
• Degree/Enrollment Verification Request
• FERPA - Disclosure of Information Form (PDF)
• FERPA - Opt-out Form (PDF)
• FNP Status Change Form (Online)
• Graduation Petition (Online)
• Incomplete Petition (Online)
• Independent Study Petition (Online)
• Intent to Return from Leave of Absence (Online)
• Leave of Absence Petition (Online)
• Name Change Request (Online)
• Open Petition (Online)
• Transfer Credit Petition (Online)
• Transfer Credit Petition - for FNP Online students only (Online)
• 'W' Grade Petition (Online)
• Withdrawal From SMU (Online) - this form is NOT for prerequisite course students - Please use "Drop Form for Non-Degree Seeking Students"

Faculty Forms

• Grade Adjustment Form (Online - Faculty ONLY)*IMPORTANT - If submitting multiple grade changes for a single course, please first contact the Registrar's Office.
• Course Substitution Request
• Programs and faculty no longer need to request reports from the Registrar's Office. All data is available in Workday via a report. Please email us at Registrarwds@samuelmerritt.edu if you need to know which report to use. Below is a list of a few options. If you cannot access these reports, please submit an IT ticket requesting access.
  • Academic Standing Dismissal and Suspension Audit - Program Directors
  • Academic Standing Review - All Program Changes
  • SR Attendance Verification - Week 2 Audit
  • Missing Grade Audit
  • SR Attendance Verification - No Attendance

Digital Diplomas & Certificates

Credential Validation

The National Student Clearinghouse is now our authorized agent for providing degree and enrollment verifications. Please contact the National Student Clearinghouse directly at www.degreeverify.org for immediate degree verification.

National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171

www.degreeverify.org or www.studentclearinghouse.org          

Fax: 703-742-4239

SMU offers printed transcript (mailed) and eTranscript (electronic emailed transcript) options.

We highly encourage you to choose the eTranscript option, if possible.

Order Transcript

Printed transcript (mailed) and eTranscript (electronic emailed transcript) options are available. 

All students and alumni can request paper transcripts, but if you're able to, we recommend ordering an electronic transcript (eTranscript). eTranscripts are official and secure, delivered to your recipient within minutes and help you avoid potential mail delays or loss.

Current students may access their unofficial transcript via SMURF at any time. Alumni who graduated within the last 15 years should also be able to access their unofficial transcript via SMURF. If you have issues accessing SMURF, please contact the IT Service Desk at 510-907-2555 (option 1), and they will be happy to assist you with your username and password.

Please Note: Per AB 1313, SMU will not withhold your transcript due to an outstanding debt. If your student account (SMURF) shows a hold for this reason, we will still process your transcript order within the above listed timeframe.

Fall 2026 Registration 

Please note the upcoming registration dates: 

• BSN student registration opens June 22 
• Registration for all other students opens June 29

Additional details, including the meeting link and registration resources, are provided below.        

• Academic Calendars (find registration deadlines here)  

• Workday Student Resource Site 

• Academics Hub Quick Reference Guide 

• Registering for Courses Extended Reference Guide 

• How to Access Workday Student 

• View Holds & Restrictions 

If you have questions on your registration date, please email Registrar@samuelmerritt.edu from your SMU email and we will look into the issue. If you can, provide a screenshot of what you are seeing. This will make it much faster for us to figure out what is going on. We will answer your emails as quickly as we can.

Registration Issue Contacts & Information

Course Number Changes Effective Fall 2026

Course numbers are changing to 4-digits effective Fall 2026. 

• Courses that were previously 100-level have a 3 added to the front so they are now 31XX.
• Courses that were previously 400-700 had a 0 added after the first digit. They are now 40XX-70XX.

To see the new numbers, you can browse the Course Number Crosswalk.

Updating Preferred/Lived Name

For Students Graduating Spring and Summer 2026:

1. Complete the Name Change Request form

• Allow for 3-5 business days for processing

• Once updated on your student record, the name change is transmitted to Okta and Active Directory within the next hour. All other systems should also capture the preferred name change.

For continuing students registering for Fall 2026 courses:

1. Update your name on Workday Student

• Log into your Workday Student account

• Follow the directions here: Student Resources à Personal Information

• Once updated on your student record, the name change is transmitted to Okta and Active Directory within the next hour. All other systems should also capture the preferred name change.

For all Students:

2. Email Address: Submit a ticket to IT.

• On the ticket, ask IT to update the name on your email address.

3. Badge: Email badging@samuelmerritt.edu.

• Once your badge is updated, please ensure you also carry an ID (e.g. driver’s license) with your legal name on it since it may be needed for labs, intensives, and exams.

4. Canvas

• Click for directions on how to Update your Display Name.

Requesting a Verification

To request an enrollment or degree verification, please email Registrar@samuelmerritt.edu. Per SMU policy, please always email us from your SMU student email address. If you have a form for us to complete, please ensure your section is completed, and then email the form to us. Typical processing is 3-5 business days, but please know we are working on getting your documents back to you as quickly as we can. Processing times depend on the quantity of requests we receive, and the time of year. There are certain times of year when our office has a lot going on (registration, graduation, etc), so response times may be longer. 

Need to Meet with Us?

While almost all items we process can be complete via email, we understand that students sometimes have more questions. Please email Registrar@samuelmerritt.edu if you would like to meet with us. We can set up time for a virtual or on-campus meeting, as needed.

General Graduation Processing Timeline

*BEGIN degree posting means that this is the week we will BEGIN posting degrees for students. We have to evaluate each transcript one-by-one and graduate each class all at once. 

• Updated 7.29.26

Nursing students waiting for BRN certification

SPRING 2026 UPDATE: All students whose degrees have been conferred have been sent to the Nursing department for certification and confirmation emails were sent.

General process information:

• Registrar sends College of Nursing list of completed students
• College of Nursing certifies students’ course completion in BRN portal.

Students will receive a confirmation email once the Registrar's Office provides graduates' names to the College of Nursing.

You are NOT required to send your transcripts to the Board despite what their portal says. Only the certification by the Nursing department is needed.

Diplomas

Your diploma will be mailed to the address listed on your SMURF (pre-Fall 2026) or Workday (Fall 2026 forward) account as of the day we confer your graduation. Please ensure your mailing address is correct prior to the "Begin Degree Posting" date listed above. Diplomas are mailed out approximately 2-3 months after graduation is processed. If you have not received your diploma 4 months after your graduation date, first check your student record to ensure there are no holds. If there are no holds, email Registrar@samuelmerritt.edu for assistance. 

When your diploma order is processed, you will receive an email from CeCredential Trust sent to your SMU student email account. This email will include a link to download your digital diploma. The cost for the digital diploma is $19.95.

Spring 2026 graduates *UPDATE* 

All diplomas have been ordered for students who are conferred, have no holds on their accounts, and have complete addresses in SMURF. You will receive an email from Paradigm once your diploma order ships.

If you had a hold on your account or an incomplete address when the diploma order was placed, and you have since cleared the hold or updated your address, please email Regsitrar@samuelmerritt.edu to let us know. There is no other way we will know that your hold is cleared so we can release your diploma.

Fall 2025 graduates 

If you had a hold on your account in January/February 2026 when the Fall 2025 diploma order was placed, and you have since cleared the hold, please email Regsitrar@samuelmerritt.edu to let us know. There is no other way we will know that your hold is cleared so we can release your diploma.